Less time chasing spreadsheets. More time with your community. Built for congregations of 50 to 200 households with a part-time office, or none.
For small Jewish communities across the movements
The problem
Ask a small congregation where its records live, and you'll get a list.
MEMBERSHIP_FINAL_v3.xlsx
The membership list lives in a spreadsheet a board member set up in 2017.
Fwd: Fwd: school families
To:director@…
Re:updated list??
The religious school contacts live in the director's email.
Marion's notebook
Goldberg ~ 3 Adar
Weiss ~ 18 Elul?
call Ruth re: dates
The Yahrzeit dates live with one volunteer who has carried them for years.
Shared calendar
Upcoming events live in a calendar nobody fully trusts.
Board WhatsApp
who has the key list?
check the drive… maybe
scrolling… one sec
And the group chat holds whatever didn't fit anywhere else.
Each one works. None of them talk to each other. And the real work of community, marking a yahrzeit, welcoming a new family, noticing who has gone quiet, happens in the gaps between them.
The spreadsheet, the inbox, the notebook, the calendar, the group chat. Everything that was everywhere, now in one place.
The problem
Ask a small congregation where its records live, and you'll get a list.
MEMBERSHIP_FINAL_v3.xlsx
The membership list lives in a spreadsheet a board member set up in 2017.
Fwd: Fwd: school families
To:director@…
Re:updated list??
The religious school contacts live in the director's email.
Marion's notebook
Goldberg ~ 3 Adar
Weiss ~ 18 Elul?
call Ruth re: dates
The Yahrzeit dates live with one volunteer who has carried them for years.
Shared calendar
Upcoming events live in a calendar nobody fully trusts.
Board WhatsApp
who has the key list?
check the drive… maybe
scrolling… one sec
And the group chat holds whatever didn't fit anywhere else.
Each one works. None of them talk to each other. And the real work of community, marking a yahrzeit, welcoming a new family, noticing who has gone quiet, happens in the gaps between them.
The spreadsheet, the inbox, the notebook, the calendar, the group chat. Everything that was everywhere, now in one place.
Ask a small congregation where its records live, and you'll get a list.
Each one works. None of them talk to each other. And the real work of community, marking a yahrzeit, welcoming a new family, noticing who has gone quiet, happens in the gaps between them.
Members, Households, and Yahrzeits in one system. Reminders that send themselves. Records your community can trust.
KehillaHQ brings it all into one place, so names, dates, and households live in one system instead of five, and nothing slips through the gaps.
What it does
Version one does a few things with real care, and the rest we build alongside our founding congregations. Here is the shape of it, and what's on the way.
Hebrew
3 Adar
Gregorian
Feb 20
Yahrzeits
KehillaHQ handles the Hebrew calendar for you, including the cases that trip people up: a death after sunset falls on the next Hebrew day, and an Adar yahrzeit in a leap year has to be placed correctly. The date lands on the calendar each year without anyone redoing the math, and it no longer lives in one volunteer's spreadsheet.
Remembering David Stern
To the Stern family, 30 days ahead and again the week of.
Reminders
Reminder emails go out 30 days ahead and again the week of with your signature. Any member can pause their reminders at any time, and it takes effect right away.
Household
The Adler Household
Members & Households
A family joins together and renews together. People sit inside Households, the unit a congregation actually thinks in, not loose contacts in a list. Yahrzeits, reminders, commitments, and events all attach to that one record, so the rest of KehillaHQ builds on it.
This year
Building now
Membership commitments
Each Household's commitment stays on its record, and invoices go out from KehillaHQ: sent, paid, or a reminder already scheduled. Payment runs through Stripe, and it ships inside your plan, never as a paid add-on. We're building this now, together with our founding congregations.
Who it's for
In a small congregation the software has one real job: give a few busy, devoted people their time back to spend on more important work.
often part-time, always essential
You keep the roster and remember who was promised what. KehillaHQ holds that with you, so it isn't all in your head.
clergy wearing the office hat
Walk into shiva, a meeting, or Shabbat knowing the dates are right. The pastoral moment stays a pastoral moment, not a database chore.
board members and lay leaders
Hand the next volunteer a working system instead of a folder of files and a lot of "ask so-and-so." What you set up keeps running after your term ends.
And your members? They just get a thoughtful email at the right moment.
Data & security
It belongs to your congregation
Your Members, Households, and dates are your congregation's records, not ours. We never sell your data.
Your own space, your access
Each community's data sits in its own space, and access is role-based for the people you choose.
Encrypted in transit and at rest
Your data travels over an encrypted connection and is stored encrypted on managed cloud infrastructure.
Yours to take, any time
Export everything as clean spreadsheets whenever you want, no permission needed.
And if KehillaHQ ever winds down, you get at least 90 days notice and a full export of your records, so your data is never locked in with us.
Founding congregations
KehillaHQ is being built right now, alongside a small group of founding congregations, and we're taking ten. We would rather be honest about that than show you invented testimonials.
A locked founding rate
You join at a lower founding rate, locked for two years, because you help shape the product along the way. If your first month isn't right, we refund you.
White-glove onboarding
We move your Members, Households, and Yahrzeits into KehillaHQ, free. You start on day one with your real data.
A direct line
You talk to the person who builds the product. Questions get answers, not ticket numbers.
A real say
What gets built next comes from what founding congregations ask for and need.
Tova Soroka
Founder, KehillaHQ
I'm building KehillaHQ myself, alongside our first founding congregations. There is no support queue between us: you ask, and I answer.
Pricing
One monthly price, based on how many Households you serve.
Starter
Up to 50 Households
$47/month
Founding rate
Standard $59/month
Growing
51 to 100 Households
$79/month
Founding rate
Standard $99/month
Established
101 to 200 Households
$119/month
Founding rate
Standard $149/month
Founding rate locked for your first two years, then the standard rateMore than 200 Households? Let's talk
Every plan includes
One price per congregation
Based on how many Households you serve. No per-member fees, no add-ons.
Every feature included
One product, and every congregation gets all of it. New features land in your plan at no extra cost.
Free data migration
We move your Members, Households, and Yahrzeits in for you, free. You start with your real data.
30-day money-back guarantee
Join at your founding rate. If KehillaHQ isn't right in your first month, we refund you and export your data. No lock-in.
Donations and commitments collected through KehillaHQ use nonprofit card rates, and donors can choose to cover the processing fee.
Something we didn’t cover? Write to us and a person will answer.
Early, and honestly so. The core is built: Members, Households, Yahrzeits with Hebrew and Gregorian date logic, and Yahrzeit reminder emails. We're onboarding our first founding congregations now and shaping the rest with them.
Yes. You are exactly who this is for. Moving from spreadsheets to a real record system is the transition we designed for, and we move your data in ourselves as part of onboarding, free.
Yes. Start with an export from your current system, whether that's a spreadsheet, Google Sheets, or another platform. Import reads your columns, maps them, and parses names, dates, and Households. For founding congregations we do the whole move with you, free, and we check it together before you rely on it. If you ever leave, everything exports back out just as cleanly.
One monthly price per congregation, based on how many Households you serve. Founding congregations pay a lower founding rate: $47 a month for up to 50 Households, $79 for 51 to 100, and $119 for 101 to 200. Standard rates are $59, $99, and $149. The founding rate is locked in for your first two years, and after that congregations move to the standard rate. Every feature is included, there are no setup fees or contracts, and we migrate your data for you, free.
There is no open free trial. Founding congregations apply, and accepted communities join at their founding rate, locked for two years. We move your data in for you and get you live, and you have a 30-day money-back guarantee: if it isn't right in your first month, we refund you and export your records. We're taking ten founding congregations to start.
Your records belong to your congregation. Each community's data sits in its own space, access is role-based, and you can export everything as CSV any time, no permission needed. And if KehillaHQ ever winds down, you get at least 90 days notice and a full export of your records as clean spreadsheets, so nothing is ever locked in with us.
Commitments are next. We're building membership commitments management now with our founding congregations: invoices from KehillaHQ, payment through Stripe, and each Household's payment history in one place. Events, donations, broadcast email, and school enrollment are on the intake list. Everything ships included in your existing price.
Keh-hee-LAH. It's the Hebrew word for community (קְהִלָּה), and it's what many congregations already call themselves. We named the software after the thing it serves.
Tova Soroka, the founder. She's spent more than ten years in operations and design, always focused on helping people build systems that let them do the work they actually want to do instead of fighting their tools. KehillaHQ is that same idea, built for small congregations.
Email her directly at hello@kehillahq.com
Founding access
Apply to become one of ten founding congregations. If accepted, you join at your founding rate, locked for two years, we move your data in for you, and you get a real say in what gets built. 30-day money-back guarantee.
Prefer to talk first? Book a 30 minute conversation
Or email us at hello@kehillahq.com
